Purpose of Position

Responsible for maintaining and managing data in the Raiser’s Edge database (50%) and providing administrative support to the Director of Public Policy and Governmental Affairs and the Program Director for the Veterans’ Behavioral Health Initiative (50%).

Key Areas of Responsibility

Manage the Raiser’s Edge database for optimal effectiveness as an organizational database.
• Gift entry and reports, pledge reminders, mailing lists, prospect lists, stewardship lists;
• Proactive research and updating of Raiser’s Edge records;
• Establish security that creates and maintains accurate data;
• Conduct research on individuals and organizations;
• Train staff in comprehensive use of Raiser’s Edge competencies.

Provide administrative support for MHA’s legislative advocacy and veterans’ behavioral health initiatives.
• Research and draft reports, presentations and other written materials supporting the legislative advocacy and VBHI programs.
• Schedule and coordinate logistics for committee and task force meetings, events, workshops and conferences.
• Assist in developing MHA’s legislative agendas and advocacy trainings.
• Research and gather information on model programs, best practices and potential speakers.
• Maintain reporting spreadsheets; analyze program-related data.
• Maintain committee rosters and related program files. Coordinate and maintain calendar of events. Assist with routine administrative needs.
• Perform other duties as assigned.


A minimum of five years’ experience in an administrative position with database responsibilities; at least two years as a Raisers Edge database manager/administrator. A minimum of two years in a development/ fundraising environment; knowledge of the Houston philanthropic community. High level of demonstrable competency with Raiser’s Edge and Microsoft applications.
Ability to maintain strict confidentiality; impeccable attention to detail. Ability to perform as a team player, and to adapt to changing priorities and deadlines. Must maintain a consistent positive and professional attitude.

Please send resume and cover letter detailing experience that is directly relevant to the job requirements to:

Anne Wilburn
Executive Assistant

No phone calls, please.




Purpose of Position

The Program Assistant provides administrative support for all of MHA’s education and training programming and for the Greater Houston Behavioral Health Affordable Care Act (BHACA) Initiative.  Since the BHACA Initiative is a collaborative endeavor with the Network of Behavioral Health Providers (NBHP), the Program Assistant supports both MHA and NBHP staff on all aspects of the initiative.  Fifty percent of the Program Assistant’s time is allocated to the BHACA Initiative, and fifty percent is allocated to other education and training programming.   


Key Areas of Responsibility

For the BHACA Initiative (50% time):

  • Manage logistics for BHACA meetings and educational events, including creation of promotional materials, registration, preparation of supplies, securing of event spaces, etc.
  • Maintain BHACA e-mail/contact lists.
  • Create, or assist with the creation of, documents/publications such as the “BHACA blasts” (e-mail), project webpages, and informational/educational documents.
  • Take meeting notes/minutes as needed; type up notes/minutes in an organized fashion.
  • Seek out/research information on various topics/issues relevant to the BHACA Initiative, as assigned by BHACA staff.
  • As needed, provide additional administrative and programmatic support for any of the BHACA focus areas.
  • Other duties as assigned.

 For other education and training programming (50% time):

  • Manage logistics for meetings and events, including creation of promotional materials, registration, preparation of supplies, securing of event spaces, etc.
  • Coordinate the provision of continuing education units (CEUs) for educational events, including keeping organized files of all required CEU documentation.
  • Coordinate the distribution of educational literature, including processing orders for literature, packing literature to be mailed, and collaborating with accounting staff to invoice for literature and shipping/handling fees as needed.
  • Assist with the creation of upkeep of education and training pages on MHA’s website and other marketing and informational/educational materials.
  • Take meeting notes/minutes as needed; type up notes/minutes in an organized fashion.
  • Provide additional administrative and programmatic support as needed.
  • Other duties as assigned.




Commitment to the mission of MHA and to working toward achieving its goals and objectives in compliance with its philosophy and policies.

Associate’s degree or some college

One to two years of relevant work experience, including experience providing administrative or programmatic support

Strong written and oral communication skills

Strong interpersonal skills; ability to represent the organization in a positive, professional manner

Superior organizational skills; ability to manage multiple responsibilities; high degree of attention to detail and accuracy

Ability to work independently with minimal supervision as well as collaboratively

Facility with Microsoft Office applications

Must have own transportation and ability to travel for meetings and programs within local and regional area.  Must be able to lift/move up to 20 lbs.



Completed or currently enrolled in Bachelor’s degree program in a relevant field

Knowledge of behavioral health issues

Knowledge of the Greater Houston behavioral health, medical, and social service community

Strong research skills


Supervision Received

The Program Assistant is supervised by the Director of Education and Training.

Please submit resume, cover letter and a writing sample of two paragraphs on the topic, “How does mental health relate to other aspects of health?” to:

Anne Wilburn

Executive Assistant



No phone calls, please.